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  • Step by Step Guide to Selling your Leasehold Home
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Step by Step Guide to Selling your Leasehold Home

Selling your home can be a daunting process and our simple step by step guide is designed to help you understand the process and what is involved.

Step 1: Instruct your Conveyancer

  • Once you decide to sell your property you should consider which conveyancer you would like to act on your behalf and obtain confirmation from them that they are able to act in the sale of your property
  • The Conveyancer will provide you with an estimate of the costs and expenses ( such as Land Registry fees) for the matter
  • You should then confirm to the Conveyancer you would like them to act on your behalf
  • Your Conveyancer will send to you :
  • A client information letter which sets out the information you need to be aware of such as who will be dealing with the matter, the costs and the work they will carry out.
  • Terms and conditions of business
  • Request for Identification documents
  • Questionnaires about the property. You must fill these forms out truthfully and to the best of your knowledge. If it later transpires that you have not been fully truthful you could be sued for compensation. Or, if the buyer finds out before exchange of contracts, it might make them nervous that you are misleading them about other things and they may pull out.
  • The TA 6, also known as the Property Information form, is a general questionnaire and includes information on boundaries, disputes and complaints (such as reported noisy neighbour complaints or boundary disputes), any known proposed developments (like motorways or railways), building works, electrical and gas works to the property, warranties, utilities, sewerage, contact details.
  • The TA 10, also known as the Fixtures and Fittings form provides details of which fittings and fixtures you would like to include with the property. You may wish to discuss this with your buyers if you want to sell any items or leave any items at the property following completion
  • The TA7, this is a leasehold information form which provides information as to the maintenance and ground rent , landlords details, management company details, etc
  • Once you have completed the forms you will need to send them back to your solicitor and they will forward these to the buyers Conveyancer together with the draft contract ( the legal contract agreeing to sell the property to the buyers) and a copy of the evidence of your ownership of the property, the Land Registry title and title plan.
  • You should return the signed confirmation of instructions and take your identification documents to your Conveyancer together with evidence of where you would like any sale proceeds paid on completion. Doing this at an early stage will avoid delays later in the transaction
  • You should check the term of your Lease as soon as possible . If the term remaining is under 75 years then it may be undesirable as many lenders will not lend against this and it may restrict you in finding a buyer. If your Lease does have less than 75 years remaining when you come to sell then you should discuss this with your Conveyancer.

Step 2: Once you have a buyer

  • Your Conveyancer will receive a Memorandum of Sale from the Estate Agents marketing the property which sets out the names and of the sellers, the buyers , both parties Conveyancer details, the property details and purchase price.
  • If there are no Estate Agents involved then your Conveyancer will ask you for the details for the buyer’s Conveyancer so that they can contact them.
  • Once your Conveyancer has the buyer’s Conveyancer’s details they will then prepare the ‘Contract Pack’ which contains:
  • The Property Forms which you completed
  • The Draft Contract
  • The Land Registry title documents
  • Any other supporting documents
  • Your Conveyancer will also request from the Management Company or Landlord the replies to form LPE1. This is all of the management information on the property and can include:
  • The last 3 years accounts
  • Details of the Landlord and Management Company requirements that you and the buyer need to comply with before completion
  • Statement of account
  • Insurance
  • Fire Risk Assessment , Health and Safety Report, Asbestos Report
  • Any section 20 notice which sets out details of major works
  • Estimated service charge budget for the current year
  • The Management Company or Landlord will likely require payment to provide this information
  • The Lease may provide that the Landlord needs to grant a Licence to Assign before the property can be sold. You should check this with your Conveyancer at the earliest opportunity.

Step 3: Before Exchange of Contracts

  • The Buyer’s Conveyancer will review these documents and will often check the Land Registry title plan with the Buyer’s before putting in hand ‘searches’ on your Property.
  • The ‘usual’ searches carried out by the Buyer’s Conveyancer are:
  • The Local Authority Search – this checks planning and building regulation approval for the property and works carried out, as well as road adoption, traffic schemes etc
  • Drainage and Water search – this provides information over if the property is connected to Mains Water and Mains Drainage.
  • Chancel Search – this advises whether there is any potential liability on the owners of the Property to contribute towards the repair of the chancel of the local church
  • Environmental Search – this provides information in relation to potential environmental risks in the area, such as flooding , ground stability and land contamination
  • The Buyer will often have had a survey conducted on your property. This may be in addition to the usual lenders valuation which is purely for the benefit of the lender. If the survey flags up anything major the buyer may want to negotiate over who will fix this or even renegotiate over the sale price. Your solicitor or conveyancer would advise you on this matter.
  • Once the Buyer’s Conveyancer has reviewed the search results, forms and Land Registry Title they may raise questions to clarify anything which they are unsure of.
  • You should cooperate in replying to the enquiries as far as you are able to. Your solicitor or conveyancer will assist you in this.
  • When the Buyer’s Conveyancer is happy with the replies they will report to the Buyer with the contract for signing.
  • The Buyer will then need to make sure they are happy with everything their solicitor has advised them. If they are happy they will sign and return the contract to their Conveyancer together with the deposit and any other signed documents they may require before exchanging.
  • By this stage your solicitor will have sent you a copy of the contract for signing as well and provided you are happy to sell the property you should sign and return this to your solicitor as soon as possible so that they can exchange contracts once the Buyer is ready

Step 4: Exchanging contracts

  • You and the buyer will need to have agreed a completion date before the Exchange of Contracts can take place. At this stage the Buyer will have provided their Conveyancer the required deposit ( usually 10%), this will not be handed over to you until Completion, unless otherwise agreed
  • Completion is generally between 1 – 3 weeks following Exchange of Contracts but is dependent on what is agreed between you and the Buyer.
  • The Exchange of Contracts is usually done by both Conveyancer making sure the contracts are identical ( this is carried out during a telephone conversation) and then immediately sending them to one another in the post
  • If you or the buyers are in a chain the Conveyancer will do the same thing, but will only release it if the other people in the chain are all happy to go ahead. This means if one person pulls out or delays, then everyone in the chain may be held up.
  • Exchanging Contracts makes the sale legally binding and you could incur penalties should you not complete on the completion date set out in the contract.
  • If you pull out, they can take action forcing you to complete or you may be liable for their fees. If you have any concerns in relation to this you should take your Conveyancer advice on the matter

Step 5: Between exchange and completion

  • You will still own the property until completion. The contract will usually provide that the buyer is to insure the property between exchange and completion.
  • Your solicitor will request the Estate Agents account and a redemption statement, if applicable, and then draft a completion statement and make arrangements to pay your estate agents ( if you have instructed any to sell your property) and redeem your mortgage ( if you have a mortgage on the property)
  • You should check the property before you complete ensuring that everything that was on the fixtures and fittings inventory list is still in the property and make sure no damage has been caused by removing any items. The buyers may require you to repair any damage you cause when removing items from the Property.
  • If you are not buying onwards then you will need to let your solicitor know where to send the sale proceeds on completion and provide a forwarding address
  • If you have not signed a Transfer Deed (this is the document which the Land Registry require to transfer the legal ownership of the Property) before exchanging contracts then you will need to make sure you do before completion.
  • Your Conveyancer will notify the Management Company or Landlord that contracts have been exchanged.
  • Your Conveyancer will calculate any Ground Rent and Service charge apportionments which may be due back to you on completion and obtain these from the Buyers on completion.

Step 6: On completion day

  • The Buyers Conveyancer will make arrangements with your Conveyancer to send them the money on the day of completion. Once your solicitor received the purchase money then they will instruct you to hand over the keys (usually to the estate agents if you have instructed any or directly to the buyer).
  • Your Conveyancer will then pay the estate agents and repay your mortgage before sending any left over money to you ( if you are not purchasing another property)
  • Your Conveyancer will send the signed Transfer Deed and any other documents they hold to your Buyer’s Conveyancer. The Buyer’s Conveyancer will ensure that the change of ownership is registered with the Land Registry and notify you once this is completed.
  • It is your Buyer’s Conveyancer who will deal with the Management Company or Landlords requirements on completion and arrange for the account to be transferred over to the Buyer.

For further advice on this and other Residential Property issues contact our Residential Property department.

Please read Reliance on information posted in our Terms of Website Use - see Legal section - before relying on this commentary.

Before relying on this commentary please read the Reliance on information posted section in our Terms of Website Use in our Legal section. Please note that specialist advice should be taken in relation to any specific queries and the information above is provided for general information purposes only.

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Gemma Bath

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Chris Dewhurst

Residential Property

Louise Farrow

Residential Property

Julie Smith

Chartered Legal Executive
Residential Property

Laura Foster

Licensed Conveyancer
Residential Property

Shehaam Van Twest

Licensed Conveyancer
Residential Property

Thomas Picknell

Assistant Solicitor
Commercial Property

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